Features built for rental operations

Problem

Wedding-season shops lose money when two staff book the same outfit for overlapping dates. Notebooks and WhatsApp cannot show peak concurrent usage against stock.

Solution

Tradock availability check shows overlapping bookings for a product and date range, or lists what is free by category on a chosen date. Order create blocks overbooked quantities.

Benefits

• Check availability by product and date window before confirming
• Browse available pieces by category, type, colour, and size for a date
• See already-booked quantity versus stock (peak usage)
• Open conflicting bills and customers from the check screen
• Create the order directly from an availability result

Problem

Rental shops track bookings in diaries and chats. Dispatch times, return deadlines, and alteration notes get lost when wedding weekends pile up.

Solution

Tradock orders follow a clear path: pending → ready to dispatch → dispatched → completed. Multi-date customers use sub-orders with their own products and schedules.

Benefits

• Book with dispatch date/time and return date/time on every sub-order
• Support multi-date bookings via sub-orders for the same customer
• Flag alteration needed and assign staff/salesman
• Block save when requested quantity exceeds availability
• Search by bill number, customer, or phone; filter by status and date

Problem

Owners ask “what goes out today?” and get three different answers from three staff. Overdue returns hide until the next customer asks for the same outfit.

Solution

Tradock Summary tabs list scheduled dispatches, alteration work, scheduled returns, and disputed (late incomplete) orders. The dashboard shows today’s booking, dispatch, return, and disputed counts.

Benefits

• See today’s dispatches and returns in one place
• Work the alterations queue before dispatch day
• Surface overdue returns under disputed orders
• Export a Summary PDF for the floor briefing
• Jump from a Summary card into the order

Problem

Staff waste minutes hunting racks by memory. Colour–size variants multiply, and nobody knows which bill already holds a piece.

Solution

Tradock products sit on a catalog of categories, types, colours, and sizes. Each piece shows stock, washing status, and related active orders that include that item code.

Benefits

• Organize by category, type, colour, and size
• Add product photos from camera or gallery
• Track rent, selling price, deposit, and stock quantity
• See related active bookings for a SKU
• Import catalog data from Excel (categories through products)

Problem

A piece returns Saturday night and is promised for Monday without a wash. Availability looked free on paper; the garment was not ready.

Solution

Tradock washing board toggles In washing / Washed & ready. From the order path, staff can send selected products to washing after the rental.

Benefits

• Filter products that are in washing vs ready
• Send order products to washing from the order flow
• Search washing list by code, description, category, type, or size
• Keep turnaround visible before the next availability check
• Reduce “booked but not ready” failures between weddings

Problem

Phone numbers live in WhatsApp chats. Staff cannot find last month’s customer when they call about a deposit or a second function.

Solution

Tradock customers hold full name, address, contact, and alternate contact. Create a customer while booking, search by name or phone, and open WhatsApp bills from the order.

Benefits

• Search customers by name, address, or phone
• Call the number from the customer record
• Create customers inline during order creation
• Link orders to customers for bill and payment tracking
• Keep customer data available offline on synced devices

Problem

Advances arrive on UPI one day and cash the next. Nobody can say what is still due before dispatch.

Solution

Tradock payment history shows collect and return entries with cash/online mode. Order payment phases move from unpaid → partial → deposit held → completed.

Benefits

• Record collect and return amounts per order
• Track cash vs online collections
• See amount due, collected, and remaining
• Review order payments in financial reports
• Keep rent and deposit money visible on the same order

Problem

High-value bridal deposits cause fights when shops cannot show what was collected, returned, or kept for damage and late return.

Solution

Tradock stores total deposit on the order. Returns can be flagged as deposit returns. Payment summary shows deposit returned vs deposit held—including partial holds for damage or late return.

Benefits

• Set deposit per product and total deposit on the order
• Collect deposit with rent or as separate payments
• Mark a return payment as a deposit return
• Track deposit held when part of the deposit is kept
• Show deposit on rental invoices and WhatsApp bills

Problem

Staff refund “quickly” with no note. Later the customer disputes a deduction and the shop has no trail.

Solution

Tradock separates deposit returned from deposit held. Partial holds surface with the hint that part of the deposit was kept for damage, late return, and similar issues.

Benefits

• Complete settlement when rent is paid and deposit returned
• Leave deposit held when rent is settled but deposit stays with the shop
• Support partial deposit retention with payment notes
• Reduce disputes with order-linked payment history
• Align settlement with invoice terms on garments and deposits

Problem

Shops either skip tax on rental bills or recalculate inconsistently. Changing a shop rate should not rewrite last month’s invoices.

Solution

Tradock configures taxes separately for rental orders and sales. Active rates are snapshotted onto new documents. Invoices show GSTIN, tax lines, and shop branding.

Benefits

• Enable taxes separately for rentals and sales
• Add named rates (for example GST or CGST) with percentages
• Snapshot tax onto each new order or sale so history stays stable
• Toggle apply tax per document when needed
• Print GSTIN, shop name, phone, address, and logo on invoices

Problem

Handwritten bills omit deposit lines and return dates. Customers leave without a clear record of what they owe.

Solution

Tradock builds PDF invoices from the order: products, dispatch/return, rent, discount, tax, deposit, amount paid and due. Share or send via WhatsApp.

Benefits

• One-click rental invoice from the order
• Show deposit, rent, tax, and payment status
• Include custom or default garment rental terms
• Share invoice PDF or WhatsApp bill text
• Keep billing language consistent across staff

Problem

Outfits leave for venues with no paper trail. Missing accessories become he-said-she-said at return.

Solution

Tradock generates delivery challan PDFs for orders (and sales) with shop and customer details for the handover.

Benefits

• Create a challan when garments go out
• Pair challan with the rental invoice when needed
• Document dispatch for venue deliveries
• Reduce handover disputes on multi-item orders
• Keep challans aligned with the same order record

Problem

Owners reconcile cash and UPI from chat screenshots. They cannot see net collection by bill or day.

Solution

Tradock reports cover order payments (received/returned/net), sales revenue, and income & expense. The dashboard highlights today’s bookings, dispatches, returns, and disputed orders.

Benefits

• Order Payments Report by date and bill
• Sales Report with discounts and payment filters
• Income & Expense Report for shop cashbook entries
• Quick ranges: today, week, month
• Cash vs online breakdown on order payment reports

Problem

Shared passwords let every helper change rates or refund deposits. Owners lose control during peak weekends.

Solution

Tradock uses email/password logins per shop. Pending users wait for approval. Custom roles grant or deny permissions across orders, payments, washing, availability, reports, and settings.

Benefits

• Approve new staff before they can operate
• Use Admin, Owner, Member, or custom roles
• Grant or deny permissions per user
• Restrict reports, taxes, and billing settings
• Let counter staff book without full admin access

Problem

Cloud-only tools freeze on weak wedding-Saturday Wi‑Fi. Counter staff cannot look up a customer or create a booking.

Solution

Tradock syncs core data to the device. After initial download, staff can work offline on orders, products, customers, and sales, then sync when online again.

Benefits

• Same core workflows on Web, Android, and iPhone
• Offline-ready products, orders, customers, and sales
• Pull to refresh and Download all from Settings
• Take product photos on the phone during cataloguing
• Check availability and manage dispatch/return from the floor